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VFax

THE CURRENT FAX MARKET

  • The current fax market is controlled by TELKOM
  • There are two types of fax solutions currently in the market

    • Faxes sent and delivered to the CONVENTIONAL FAX MACHINE / MULTI FUCTIONAL DEVICES (MFP’S)
    • Faxes sent to a premium rated FAX TO EMAIL NUMBER which then delivers the fax into the receiver’s e-mail inbox as an attachment
Sebtech Virtual Fax

Normal faxing

as we all know it


Sebtech Virtual Fax

Value added service –

deliver fax in e-mail



Sending a fax to 011/012 etc numbers
Telkom
Client

Sending a fax to 0866/0865

fax to e-mail numbers

Telkom
       
         


 

THE CURRENT FAX SOLUTIONS IN THE MARKET

 

 


 

DID YOU KNOW

  • Sending a fax to a normal Telkom number e.g. 011, 012 etc.
    Billed in minute intervals

  • Sending a fax to a fax to e-mail number e.g. 0866, 0865
    Billed in minute intervals

WHAT IS VIRTUAL FAX?

  • Virtual Fax is a world’s no1 fax solutions that provides the following benefits:

    • Saving the client’s costs on the sending & receiving of faxes
    • Archiving all faxes sent and received by our clients
    • Converting a Fax machine into a cost saving machine.
    • Providing clients with additional services on their fax solutions i.e. fax tracking etc.

 


 

TYPES OF VIRTUAL FAX SOLUTIONS

 

 


 

SERVICE THAT VIRTUAL FAX PROVIDES

  • Virtual Fax offers the following services:

    • Fax to e-mail
    • Fax to Fax inbox
    • Print to Fax
    • E-mail to Fax
    • Fax over IP
      • Converting your fax machine into an 087 number and enjoying the cost savings from day 1.

 

VIRTUAL FAX TO EMAIL - 087

  • Our client receives an 087 number connected to his / her e-mail inbox.
  • When a fax is sent to their 087 number the fax is delivered as an e-mail attachment.
  • The attachment can be either a tiff file or a pdf file – this is the choice of our customers.

 

FAX TO FAX INBOX

  • Every user on the Virtual Fax platform is assigned a username and password.
  • This allows them to log into the Virtual Fax server platform and retrieve their faxes.
  • This option saves on bandwidth and e-mail delivery problems.
  • All faxes received and sent to and from the user is stored in their fax console on the Virtual Fax platform.

 

PRINT TO FAX

  • The user downloads and installs a Virtual Fax print driver.
  • This allows the user to print directly to our fax server platform.
  • i.e.
    • The user is working on a word document
    • The user selects print and selects the Virtual Fax print driver.
    • A box appears asking for a fax number and information for the cover page.
    • The user enters the required information and selects send fax.
    • The fax is sent to the specified fax number.
    • A report is provided back to the user’s e-mail address to confirm that the fax has been delivered.

 

EMAIL TO FAX

  • The user is allowed from the Virtual Fax support centre to use an e-mail to fax technology.
  • The user opens a new e-mail
  • In the field the following is entered: number@faxsend.co.za
  • The body of the e-mail is the cover page and the attached document will be the rest of the fax
  • A delivery report will be sent back the user’s inbox to confirm delivery.

 

FAX OVER IP - FOIP

  • The client is required to have internet connection.
  • Sebtech supplies a fax scan device (small square box).
  • The fax scan device is connected to the fax machine on the one side and to an internet connection on the other side.
  • When this is connected the fax machine will be assigned an 087 number for receiving as well as sending faxes.
  • All faxes sent and received on the fax machine will be stored on the Virtual Fax server platform.
  • This allows auto archiving for the user – no more faxing documents to your own fax to e-mail number to get the document into a digital format.

 

COST SAVING USING VIRTUAL SOLUTIONS - BILLINGS

  • The first thing to remember is that Virtual Fax is the only Fax solution that is billed per second.
  • The difference between per second billing and per minute billing is as follows:
    • Per minute billing - If a fax duration is 1 minute and 30 seconds you will get billed for 2 minutes .
    • Per second billing - If a fax duration is 1 minute and 30 seconds you will get billed for 1 minute and 30 seconds .

 

COST SAVING RECEIVING FAXES USING VIRTUAL FAX SOLUTIONS - 087

  • Receiving a fax on an 0866 / 0865 fax to e-mail number costs the sender of the fax R1.64 excl. VAT.
  • Receiving a fax on a Virtual Fax 087 number costs the sender of the fax R0.80 excl. VAT

 

COST SAVING SENDING FAXES USING VIRTUAL FAX SOLUTIONS

  • Sending a fax to a landline fax number - Telkom:
    • From Telkom : Avg. R0.65 per minute (per minute billing)
    • From Fax to e-mail (0866) : same as Telkom charge
    • From Virtual Fax : R0.50 per minute (per second billing)
  • Sending a fax to an 0866/0865 fax to e-mail number:
    • From a Telkom landline: R1.64 per minute (per minute billing).
    • From Virtual Fax: R1.00 per minute (per second billing).

Virtual Fax guarantees a monthly cost saving of 35% on your total monthly fax bill.

 

WHAT IF I HAVE JUST CHANGE MY FAX SOLUTION TO 086 NUMBERS

  • You as the customer can keep your 0866 fax to e-mail number.
  • Sign up for your 087 number free of charge.
  • Use the Virtual Fax solution for your outbound faxing to start saving money (the 087 number acts as your account number).
  • Once you reprint your business cards and your letterheads, just print your 087 number on them to also continue saving on the inbound faxes.


WHY THE VIRTUAL 087 INCOMING FAX SOLUTION IS SUPERIOR TO ANY OTHER INCOMING FAX SOLUTION?

QUESTION
TELKOM
0866/0865 (FAX 2 EMAIL)
VIRTUAL FAX (087)
       
Can I receive faxes on a fax machine
yes
no
yes (using the fax scan device)

Can I receive faxes as an e-mail attachment
no
yes
yes (linking the number to your e-mail address

Can I receive faxes from mobile devices (i.e. cellular phones)
yes
no
yes

Can I receive international faxes
yes
no
yes

What is the cost of sending to this solution
65c - 89c per minute
R1.82 per minute
80c per minute

Billing intervals
per minute
per minute
per second

Does the solution store faxes for back up purposes
no
yes/no (depends on the provider)
yes

Can I log into a web interface to view my stored faxes
no

Does this solution make me qualify for sending faxes at a much cheaper rate
no
no
yes

Can the solution give you cash back using the service
no
no
yes(depends on volume of faxes being received)

       

BENEFITS OF USING VIRTUAL FAX SOLUTIONS

  • Using Virtual Fax will create a minimum cost saving of 35%.
  • Using the Virtual Fax solution will allow you to send and receive faxes any where in the world even without having access to your e-mail account or your own pc, all you require is internet access.
  • Virtual Fax is the future of fax solutions – 3rd generation solution.
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